Non BPF member terms and conditions

Introduction

The British Plastics Federation is committed to protecting and respecting your privacy.

This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. 

The rules on processing of personal data are set out in the General Data Protection Regulation (the “GDPR”).

1. Definitions

Data controller - A controller determines the purposes and means of processing personal data.

Data processor - A processor is responsible for processing personal data on behalf of a controller.

Data subject – Natural person

Categories of data: Personal data and special categories of personal data

Personal data - The GDPR applies to ‘personal data’, meaning any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier (as explained in Article 6 of GDPR). For example name, passport number, home address or private email address. Online identifiers include IP addresses and cookies.

Special categories personal data - The GDPR refers to sensitive personal data as ‘special categories of personal data’ (as explained in Article 9 of GDPR). The special categories specifically include genetic data, and biometric data where processed to uniquely identify an individual. Other examples include racial and ethnic origin, sexual orientation, health data, trade union membership, political opinions, religious or philosophical beliefs.

Processing - means any operation or set of operations that is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

Third party - means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.

2. Who are we?

The British Plastics Federation (henceforth referred to as ‘the BPF’) is the data controller. This means we decide how your personal data is processed and for what purposes.

All staff contact details can be found here: www.bpf.co.uk/about_the_bpf/Whos_Who_At_The_BPF

For all data matters, please contact the BPF’s marketing executive in the first instance.

The purpose(s) of processing your personal data

We use your personal data for the following purposes: www.bpf.co.uk/terms_and_conditions/non-bpf-member-terms-and-conditions

• To contact you about relevant opportunities for both you and your company, such as events, tradeshows, discounts, funding opportunities and industry news.
• To occasionally invite you to participate in industry-specific data gathering exercises — e.g. polls and surveys.

4. The categories of personal data concerned

With reference to the categories of personal data described in the definitions section, the amount of data we hold varies depending upon the individual and the time and date at which it was acquired. At most, we process the following categories of your data:

• Personal data
  • Name
  • Work address
  • Home address (if supplied)
  • Work email address
  • Private email address (if supplied)
  • Job title
  • BPF events, webinars and tradeshows you have attended
  • Your professional area of interest, e.g. ‘health and safety’

Your personal data was obtained via one or more of the following:

• It was submitted online via our online plastics industry directory or via our sales lead system and you provided consent to be contacted in the future about future BPF activities and opportunities.
• You attended or registered interest or took part in some other way in a BPF event, tradeshow or webinar and have provided consent to be contacted in the future about similar opportunities.
• Your company has signed up to Operation Clean Sweep and consent was provided to contact you in the future about relevant opportunities and activities.

5. What is our legal basis for processing your personal data?

• We have your consent as a data subject according to our records.

More information on lawful processing can be found on the ICO website. 

6. Sharing your personal data

Your personal data will be treated as strictly confidential, and relevant information will be shared only with:

• The BPF’s website service provider, which requires details such as membership status and group affiliation to manage website permissions.
• The BPF’s mass mailout service provider, which needs to hold email addresses, preferences and unsubscribe data to function effectively and legally.
• Other data may be held for a period of time within other service providers to the BPF, such as online forms or event registration sites, so that it may be migrated to the BPF’s CRM at suitable intervals or as necessary.

7. How long do we keep your personal data?

We keep your personal data for no longer than reasonably necessary and we only retain your data for the following purposes and use the following criteria to determine how long to retain your personal data:

• Whether consent has been given.
• Whether the company you work for is a member, pending member or potential member of the BPF.
• Whether a record of your interactions with the BPF is necessary in order for the BPF to continue to efficiently perform its core duties and activities as a membership organisation.

8. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

• The right to request a copy of the personal data that we hold about you.
• The right to request that we correct any personal data if it is found to be inaccurate or out of date.
• The right to request your personal data is erased where it is no longer necessary to retain such data.
• The right to withdraw your consent to the processing at any time, giving the BPF a reasonable amount of time to action that request. In cases where consent was not the sole lawful basis upon which the BPF was processing your personal data, we may contact you to establish an alternative point of contact for your company or organisation, if reasonably required by the BPF in order to fulfil its duties.
• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing.
• The right to object to the processing of personal data (i.e. where processing is based on legitimate interests, direct marketing or processing for the purposes of research and statistics).

9. Transfer of Data Abroad

If any data is held by service providers to the BPF (see section 6) for any reason, it may be held abroad. As data controller, the BPF takes reasonable steps to ensure that any service providers that hold personal data that was submitted to the BPF comply with GDPR regulations.

10. Further processing

If we wish to use your personal data for a new purpose not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.

11. Changes to our privacy policy

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.

12. How to make a complaint

To exercise all relevant rights, queries or complaints, in the first instance please contact:

The BPF’s marketing executive.

All BPF staff contact details can be found here:

www.bpf.co.uk/about_the_bpf/Whos_Who_At_The_BPF

If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Information Commissioners Office on 03031231113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England.